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Legal Notice

1. Data Controller:

 

MUSIL, SL

 

The Data Controller and owner of the website https://www.sowo.es is the company Musil, SL, with registered office at C/Puigcerdà, 265-267, 08020, Barcelona and VAT number B58553868, registered in the Barcelona Mercantile Registry in Volume T 49075, Folio F 41, Section S 8, Page H B 56745, Inscription A 14.

 

MUSIL, SL owns and operates the SOWO Coworking, located at Calle Consell de Cent 413, 1st floor, Barcelona CP 08009 (hereinafter referred to as SOWO).

 

SOWO has adopted all necessary technical and organizational measures to comply with the requirements of current data protection regulations, especially the EU General Data Protection Regulation.

 

Contact details regarding data protection are as follows:

 

  • (+34) 689481622
  • hola@sowo.es

 

2. Types of data processed and purpose of processing:

 

Contact, personal and identification data necessary for the management of our SOWO Coworking, the provision of our services, as well as the administrative and commercial management of the company and its facilities.

 

Other data necessary to respond to information requested via our website and other channels.

 

2.1. Categories of personal data we process

 

        • We may collect and process the following categories of personal data:
          • a. Coworkers: Full name, ID number, telephone, email and company data, if applicable. Entry and exit dates from the Coworking. Minute details of the coworker’s fingerprint for access control to the Coworking.
          • c. Website users: Information collected when you use our website and other digital means: when you visit our websites, we may register your IP address, browser type, operating system, referring website, and web browsing behavior.
          • d. Newsletter subscribers: Contact email for sending our “News.”
          • e. Social media information.
            Depending on your social media settings, we may receive information from your social media provider. For example, when you log in with a social media account to use our services, we may receive your social media profile including contact information, interests, and contacts. For more information about the personal data we receive from your social media provider and how to change your settings, please consult your social media provider’s website and privacy policy.
          • f. Employees: identification data, CV, contractual, employment, and salary data
          • g. Suppliers: identification and contact data.

           

       

       

 

 

2.2. Your personal data will only be used for the following purposes:

 

      • To carry out necessary administrative and commercial tasks, as well as compliance with legal obligations.
      • To control access to and use of the Coworking.
      • To contact you in order to process your inquiries or manage the services requested.
      • To send commercial communications, if you have expressly consented to receiving communications electronically.
      • To communicate with you to answer your inquiries and handle your complaints.
      • Also, the data collected during your browsing is processed to provide access to online website content, as well as to handle user requests, keep statistical records of visits (IP addresses, browser data, country, accessed page, etc.) in order to help us develop better services and products, optimize our offerings, provide more effective customer support, and improve the design and content of our websites.
      • If you complete any of the forms on the website or others, certain personal data will be required, which will be processed for the stated purpose.
      • In accordance with LSSICE, we inform you that SOWO does not engage in SPAM practices; therefore, it does not send commercial emails without the necessary legal basis. In any case, you will always have the possibility to withdraw your consent to receive our communications.
      • The data of our employees will be used to manage the company’s human resources and the labor relationship.
      • Supplier data will be processed to manage the contractual relationship and compliance with obligations.
      • We will not process your personal data for any purpose other than those described unless required by law or court order.
      • You will not be subject to decisions based on automated processing that produce effects concerning your personal data.

       

 

 

3. Legal basis for processing:

 

Your explicit consent, compliance with legal obligations, execution of a contract or pre-contract between the Company and its clients, employees or third parties, and, where applicable, legitimate interests of the Company.

 

  • The legal basis that legitimizes the processing of your personal data is your explicit consent given for the purposes described above, which will be requested when you request information from us, or by checking the corresponding box when providing your data in any of our personal data collection forms.
  • If you contract our services, a contractual relationship will be established between you and SOWO, which will constitute the legal basis that legitimizes the processing of your personal data for the execution of such contractual relationship, as well as, where applicable, compliance with the corresponding legal obligations.
  • If you maintain a commercial relationship with SOWO, as an employee or supplier, the legal basis that legitimizes the processing of your personal data will be the execution of the contractual relationship itself.
  • Commercial information:
  • If you have a commercial relationship with SOWO as a client or, even without being a client, have subscribed to our newsletter through the SOWO website, we may send you commercial information or news that may be of interest to you and related to SOWO services.
  • If you send personal information through means other than those indicated on this website or through any other means provided by SOWO, we are exempt from liability regarding the security measures of such means.
  •  

 

4. Data retention period:

 

As long as the legal basis (consent, contractual relationship, legal obligation or legitimate interest) remains.

 

  • Personal data you provide will be retained as long as necessary to manage the information or services you request, for the execution of any contract between SOWO and you or third parties, or for compliance with applicable legal obligations.
  • Employee personal data will be retained during the employment relationship with SOWO and thereafter for legally required periods.
  • Once the data has served the purposes for which it was collected, it will be deleted permanently. However, we will retain it longer if necessary for compliance with legal or registry obligations. Likewise, it may need to be retained for the statute of limitations of contractual or legal liabilities that may arise.
  • Data provided to initiate a selection process will be retained for a maximum of one year. If you have not joined SOWO or are not part of an ongoing selection process, the data will be deleted and no copies will be retained.

 

5. Recipients:

 

The data you provide will be incorporated into a database owned by MUSIL, SL. They will not be transferred to third parties, except those who must necessarily be involved in the provision of our services or compliance with our legal obligations.

 

    • Your personal data will be processed internally by authorized personnel at SOWO and, if necessary or practical for the above purposes, may be processed by third parties.
    • The categories of recipients to whom your personal data may be communicated are:
      • a. Third-party data processors, such as IT providers, consultants and advisors, and other companies providing auxiliary services.
      • b. Social media providers.
      • c. Public entities and government bodies, exclusively for the purpose of fulfilling applicable legal obligations.
      • c. Other providers to whom your personal data may be transferred, such as financial institutions, insurance companies, among others.

       

 

    • In any case, all recipients will have previously signed a confidentiality commitment following our instructions in accordance with current data protection regulations, be subject to professional secrecy, or act in compliance with a legal obligation.

 

    • The information you provide through this website will be hosted on SOWO servers.

 

 

6. Exercise of rights:

 

Access, rectify and delete your data, as well as other rights provided by current regulations.

 

        • If you wish to exercise the rights granted by data protection regulations, please send us an email to hola@sowo.es stating the right you wish to exercise and attaching a copy of your ID or passport.
        • The rights recognized by current regulations that you may exercise are:
        • Right of Access:
        • You have the right to be informed by SOWO whether your personal data is being processed, and if so, to access the following information:
          • – The purposes of the processing.
          • – The categories of data involved.
          • – The retention period or criteria for data deletion.

           

       

        • Right of Rectification:

       

        • You have the right to have your data corrected if inaccurate or incomplete by providing an additional corrective statement.

       

        • Right of Deletion (“Right to be Forgotten”):

       

        • You may request deletion when:
            • – The processing is unlawful.

           

            • – You withdrew your consent.

           

            • – The data is no longer necessary for the purposes collected for.

           

            • – You objected and no overriding legitimate grounds exist.

           

            • – The data must be erased to comply with a legal obligation of SOWO.

           

           

       

        • You do not have the right to deletion when processing is necessary:
            • – For freedom of expression and information.

           

            • – To comply with SOWO’s legal obligations.

           

            • – For the establishment, exercise or defense of claims.

           

            • – For public interest based on law or for historical, statistical or scientific research purposes.

           

           

       

        • Right to Data Portability:

       

        • You have the right to receive your data in a structured, commonly used and machine-readable format, and to have it transmitted to another Controller or yourself when:
            • – The processing is based on your consent for specific purposes.

           

            • – It is necessary for the execution of a contract or pre-contract.

           

           

       

        • This right does not apply when:
            • – Transmission is technically impossible.

           

            • – It adversely affects rights and freedoms of others.

           

            • – The processing is necessary for public interest based on law.

           

           

       

        • Right to Restrict Processing:

       

        • You have the right to object to processing done by SOWO for reasons related to your particular situation when processing is based on direct marketing.

       

       

 

 

– Profiling.

 

      •  
      • – Legitimate interest of the Controller or third parties, provided that your interests or rights don’t override it, especially if a minor is involved.
      • – Historical, statistical or scientific research unless processing is necessary for public interest.

       

 

    • Even if you object, SOWO may continue processing if its legitimate interest overrides your rights and is justified in court.

 

    • SOWO must inform you of your right to object explicitly, clearly and separately at first communication.

 

    • Right to Object:

 

    • You have the right to object to processing or require cessation if processing is based on legitimate grounds other than consent, concerning your personal situation, unless otherwise required by law.

 

    • Right not to be subject to automated decision-making:

 

    • You have the right not to be subject to profiling used for automated decisions intended to evaluate, analyze or predict:
        • – Professional performance.

       

        • – Economic situation.

       

        • – Health.

       

        • – Personal preferences or interests.

       

        • – Reliability.

       

        • – Behavior.

       

        • – Location or movements.

       

       

 

    • When profiling is solely automated:
        • – You have the right to be informed if the decision will produce significant legal effects.

       

       

 

    • You have the right to human intervention by SOWO, to express your point of view and contest the decision, if the processing was authorized by:
        • – Your explicit consent.

       

        • – A contract between SOWO and you.

       

       

 

    • This right does not apply if the decision is authorized by:
        • – Your explicit consent.

       

        • – A contract between SOWO and you.

       

        • – Processing justified by law.

       

       

 

 

7. Complaints to the Supervisory Authority:

 

You may direct complaints regarding processing of your personal data to the Spanish Data Protection Agency (www.aepd.es).

 

  • If you consider that SOWO has violated any of your rights under data protection regulations or failed to comply with any obligation, you have the right to file a complaint with the competent supervisory authority in Spain, which is the Spanish Data Protection Agency located at Calle Jorge Juan, 6, 28001 – Madrid.
  • Phone: 901 100 099 – 912 663 517
  • You may also file an electronic complaint via the online portal available on https://www.aepd.es.

 

8. Governing law and jurisdiction:

 

This Privacy Policy is governed in all respects by the EU General Data Protection Regulation and other applicable Spanish legislation.

 

  • This Privacy Policy is governed by Regulation (EU) 2016/679 of the European Parliament and Council of April 27, 2016, on the protection of natural persons regarding personal data processing and free movement of such data.
  • It is also governed by Organic Law 3/2018, of December 5, on Personal Data Protection and guarantee of digital rights, and by Law 34/2002, of July 11, on Information Society Services and Electronic Commerce.
  • Users of this website are subject to Spanish law and jurisdiction, expressly submitting to the Courts of BARCELONA for resolution of any disputes arising from or related to its use.

 

9. Additional information:

 

Additional information on security and other aspects.

 

SOCIAL NETWORKS (PRIVACY POLICY)

 

        • We inform you that SOWO may have a presence on social networks. The processing of data of persons who follow or interact with the official SOWO pages on social networks will be governed by this section, as well as by the terms of use, privacy policies, and access rules of the respective social network, which you accepted in advance.
        • SOWO will process your data to properly administer its social media presence, inform you of activities, products or services of the provider, and for any other purpose permitted by the Social Network regulations.
        • Publication of content is prohibited if it:
          • – Is presumably illegal under national, EU or international law or involves illicit activities or is contrary to good faith.
          • – Infringes fundamental rights, is discourteous, annoying, or may generate negative opinions among our users or third parties, or in general that SOWO deems inappropriate.
          • – Violates principles of legality, honesty, responsibility, human dignity, child protection, public order, privacy, consumer protection, or intellectual and industrial property rights.

           

       

        • SOWO reserves the right to remove, without prior notice, any content considered inappropriate from the website or corporate social media.

       

        • Communications sent through social media will be added to a record held by SOWO, and you may receive information of interest.

       

        • If you send personal information via social media, SOWO is exempt from liability regarding the security measures of that platform, and you should consult its specific conditions if you wish to know them.

       

       

 

 

SECURITY MEASURES:

 

      • The data you provide will be treated confidentially. SOWO has adopted all necessary technical and organizational measures and security levels to ensure data processing integrity, to prevent alteration, loss, theft, processing, or unauthorized access, in accordance with current technology and nature of stored data. Likewise, it guarantees that processing and recording in files, programs, systems or equipment, local or hosted, comply with applicable integrity and security requirements.

       

 

 

LANGUAGE

 

  • The applicable language of this Privacy Policy is Spanish. Therefore, in case of contradiction with versions in other languages, the Spanish version shall prevail.

 

10. Update:

 

March 2024

 

  • This Privacy Policy was last updated in March 2024 but may be updated at any time.
  • We recommend consulting it each time you access our website in case changes have occurred.