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Privacy Policy

1. Data Controller:


MUSIL, SL

The data controller of the data and owner of the website https://www.sowo.es is the company Musil, SL, with registered office at C/Puigcerdà, 265-267, 08020, Barcelona, VAT ID B58553868, and registered in the Commercial Registry of BARCELONA in Volume 49075, Page 41, Section 8, Sheet B 56745, Entry 14.


MUSIL, SL owns and manages the SOWO Coworking space, located at Consell de Cent Street 413, principal, Barcelona, Postal Code 08009 (hereinafter referred to as SOWO).


SOWO has adopted all necessary technical and organizational measures to comply with the current data protection regulations, especially the EU General Data Protection Regulation (GDPR).


Contact details regarding data protection are:


  • (+34) 689481622
  • hola@sowo.es


2. Type of Data Processed and Purpose of Processing:


Contact, personal and identifying data necessary for the management of our coworking space SOWO, the provision of our services, and the administrative and commercial management of the company and its facilities.


Other data necessary to respond to information requests through our website and other channels.


2.1. Types of personal data we process


  • We may collect and process the following categories of personal data:
    • a. From coworkers: Full name, ID, phone, email, and company data if applicable. Entry and exit dates from the coworking. Digital fingerprint details for access control.
    • c. From website users: Information collected when using our website and digital channels. When visiting our site, we may log IP address, browser type, operating system, referring website, and browsing behavior.
    • d. Newsletter subscribers: Contact email for sending our “News”.
    • e. Social network information: Depending on your social media settings, we may receive information from your provider, such as your profile, contact details, interests, and connections. Check your provider’s privacy policy for more details.
    • f. Employees: Identification data, CV, contractual, work, and salary information.
    • g. Suppliers: Identification and contact data.




2.2. Your personal data will only be used for the following purposes:


  • Administrative and commercial management, as well as compliance with legal obligations.
  • Access control and coworking space use monitoring.
  • Contacting you to respond to inquiries or manage requested services.
  • Sending marketing communications if you have expressly consented to them.
  • Communicating with you to respond to queries or handle complaints.
  • To provide access to online content and user support, generate visitor statistics (IP, browser, country, accessed page, etc.), and improve our services and website content.
  • If you fill out a form on the site or elsewhere, your data will be processed for that purpose.
  • We do not engage in SPAM practices. You may withdraw your consent to receive communications at any time.
  • Employee data will be used to manage HR and the employment relationship.
  • Supplier data will be used for contractual and legal compliance management.
  • Your data will not be used for purposes other than those described unless legally required.
  • You will not be subject to automated decision-making that affects your data.


3. Legal Basis for Processing:


Consent of the data subject, compliance with legal obligations, execution of a contract or pre-contract, and legitimate interests of the company.


  • The legal basis is your express consent, requested when you contact us or fill in our forms.
  • If you contract our services, a contractual relationship will exist that legitimizes the processing of your personal data.
  • If you have a commercial relationship with SOWO as an employee or supplier, the legal basis will be the execution of said contract.


Commercial Information:


  • If you are a customer or newsletter subscriber, we may send you news or offers related to SOWO services.
  • If you send personal data through means not listed on this site, SOWO is not responsible for the security of those channels.


4. Data Retention:


While the legal basis (consent, contract, legal obligation, or legitimate interest) remains valid.


  • Your data will be retained as long as necessary to manage your request or contract.
  • Employee data will be kept during employment and the legal time afterwards.
  • Once no longer needed, data will be deleted unless necessary for legal or registration purposes, or liability limitation.
  • Recruitment data will be kept for a maximum of one year unless the candidate joins SOWO.


5. Data Recipients:


The data you provide will be stored in a MUSIL, SL database. It will not be shared with third parties except when necessary to provide services or comply with legal obligations.


  • Within SOWO, your data will be accessed by authorized personnel and, if necessary, third-party service providers.
  • Categories of potential recipients:
    • a. Data processors such as IT providers, consultants, and support services.
    • b. Social media platforms.
    • c. Public authorities when legally required.
    • d. Other providers such as banks, insurers, etc.


  • All recipients will have signed confidentiality agreements or will act under legal obligations.

  • Information collected via the website is hosted on SOWO’s servers.


6. Exercise of Rights:


Access, rectify, and delete your data, as well as other rights established by the applicable regulations.


  • If you wish to exercise your data protection rights, please send an email to hola@sowo.es with the subject line stating the right you wish to exercise and attach a copy of your national ID or passport.
  • Recognized rights include:
    • Right of access: You have the right to know whether your personal data is being processed and, if so, to access it, including:
      • – Purposes of processing
      • – Categories of data
      • – Data retention period or criteria


    • Right of rectification: You have the right to request correction of inaccurate or incomplete data.

    • Right of erasure: You have the right to request deletion of your data when:
      • – Processing is unlawful

      • – Consent is withdrawn

      • – Data is no longer needed

      • – You have objected and no overriding legitimate grounds exist

      • – Deletion is required to comply with a legal obligation



    • However, SOWO may retain the data if:
      • – Necessary for freedom of expression or information

      • – Required by law

      • – Needed to establish, exercise or defend legal claims

      • – Public interest, especially for public health or research



    • Right to data portability: You may request that your data be transmitted to another controller in a structured, commonly used, and machine-readable format, when processing is automated and based on:
      • – Your explicit consent

      • – A contract or pre-contract with you



    • Portability does not apply when:
      • – Technically unfeasible

      • – It adversely affects third-party rights

      • – There’s a legal public interest



    • Right to object: You may object to the processing of your data for reasons related to your personal situation, especially in cases of:
      • – Direct marketing

      • – Profiling

      • – Legitimate interest not overriding your rights, especially in case of minors



    • Even if you object, SOWO may continue processing your data if a legitimate interest overrides your rights in legal proceedings.

    • SOWO must inform you of your right to object at the time of first contact, clearly and separately from other information.

    • Right not to be subject to automated decision-making: You have the right not to be subject to decisions based solely on automated processing that produce legal or significant effects, such as:
      • – Professional performance

      • – Financial situation

      • – Health

      • – Personal preferences or interests

      • – Reliability

      • – Behavior

      • – Location or movements



    • If profiling is based solely on automated processing, you have the right to:
      • – Be informed of this

      • – Request human intervention

      • – Express your point of view

      • – Contest the decision



    • This does not apply when the decision is authorized by:
      • – Your explicit consent

      • – A contract with SOWO

      • – A legal obligation







7. Complaint to Supervisory Authority:


You may file complaints related to the processing of your personal data with the Spanish Data Protection Agency (www.aepd.es).


  • If you believe that SOWO has violated your rights under data protection laws, you may file a complaint with the Spanish Data Protection Agency at Calle Jorge Juan, 6. 28001 – Madrid.
  • Phone: 901 100 099 – 912 663 517
  • You may also submit a complaint through the electronic headquarters: https://www.aepd.es


8. Governing Law and Jurisdiction:


This privacy policy is governed in all respects by the EU General Data Protection Regulation and related Spanish legislation.


  • This privacy policy complies with Regulation (EU) 2016/679 and Organic Law 3/2018, as well as Law 34/2002 on Information Society Services and E-commerce.
  • Website users are subject to Spanish law, and the competent courts are those of BARCELONA.


9. Additional Information:


Additional information on security and other aspects.


SOCIAL NETWORKS (PRIVACY POLICY)

  • SOWO may be present on social networks. Data processing for followers will be governed by this section and the platform’s policies.
  • We will manage our social media presence and inform you of our activities and services.
  • The following content is prohibited:
    • – Illegal or suspicious activity
    • – Content violating fundamental rights or causing offense
    • – Any content SOWO deems inappropriate


  • SOWO reserves the right to remove inappropriate content from its web or social media without notice.

  • Messages via social media may be stored by SOWO to send relevant information.

  • If you send personal data via social networks, SOWO is not responsible for the platform’s security settings. Please consult their policies.



SECURITY MEASURES:

  • Your data will be treated confidentially. SOWO has adopted technical and organizational measures to ensure data security, integrity, and protection against loss, theft, or unauthorized access.


LANGUAGE

  • The applicable language of this Privacy Policy is Spanish. In case of conflict, the Spanish version shall prevail.


10. Update:


March 2024


  • This Privacy Policy was last updated in March 2024 and may be updated at any time.
  • We recommend checking it regularly when accessing our website.